Back to Workflows
Post-Production Team Streamlining Remote and On-Site Editing
Company Situation
The company operates within the post-production sector of the advertising industry, managing a mid-sized team of editors working both on-site and remotely. Their workflow supports a mix of in-studio and distributed remote editing resources. The team typically handles projects ranging roughly from 100 to 500 GB in size, with occasional larger projects. Their post-production work involves offline proxies, color grading prep, and editing primarily using Adobe Premiere, After Effects, and DaVinci Resolve.
Existing Workflow
Currently, the company’s core editing infrastructure centers around a shared local storage solution with EditShare for their in-studio editors. For remote collaboration, they rely on Resilio Sync to distribute and synchronize project files across editors’ local machines. Projects start with spinning up a workspace where all media assets are aggregated. Editors access these assets either directly on-site or through synced folders remotely. Completed projects are archived offline, with occasional long-term projects persisting for extended periods.
Issues with the Existing Workflow
Infrastructure Transition: The company is in the process of moving studios and building out new infrastructure, leading to uncertainty and concerns about potential system failures or bottlenecks.
Remote Workflow Complexity: The Resilio Sync-based remote workflow requires careful management of folder syncing, which can be cumbersome and error-prone, especially as remote editors work from varied locations.
Scalability and Flexibility: The current system is optimized for in-studio editors but less so for remote workflows, leading to friction as remote editing becomes more common post-COVID.
Potential Downtime Risk: With aging infrastructure and an upcoming studio move, the company is hedging against possible outages or performance degradation.
Limited Project Size Handling: While their projects are typically under 500 GB, any larger or ballooning projects strain their current stack.
How Shade Would Change Their Workflow
Shade offers a cloud-native collaboration platform designed to unify local and remote editing workflows seamlessly. Integrating Shade would allow the company to:
- Eliminate the need for manual folder syncing by providing a centralized, cloud-backed workspace accessible by all editors regardless of location.
- Reduce reliance on aging local storage infrastructure by leveraging scalable cloud storage and fast file streaming capabilities.
- Simplify project setup and asset management through intuitive workspace orchestration, accelerating project ramp-up times.
- Provide secure, reliable remote collaboration without the complexity of syncing software management.
- Support flexible workflows that can easily scale with project size and team distribution changes during and after the studio move.
Benefits
- Streamlined collaboration across on-site and remote editors.
- Reduced IT overhead and risk associated with local infrastructure failures.
- Faster project setup and onboarding for new projects.
- Improved flexibility in managing project sizes and lifecycle.
- Enhanced security and data integrity through centralized cloud storage.
- Scalability to accommodate future growth and evolving hybrid workflows.
Want to see how Shade can improve your workflow?
Book a Demo