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Post Production Company Consolidating Wasabi Cloud Storage and Shade
Company Situation
The company operates in the post production video editing sector, serving as an outsourced editing house for video production companies. Their team primarily consists of remote editors based overseas, with a growing workforce that is onboarded incrementally. They handle projects from multiple companies, each having sub-companies, requiring organized workflows supporting collaboration across different time zones and geographies.
Existing Workflow
Currently, the company experiments with cloud storage solutions to manage project assets. Their tentative setup involves creating separate cloud drives for each company, allowing companies to upload assets directly through web browsers. Editors then access these drives to work on assigned projects. The workflow includes organizing assets into folders by date and project name, assigning editors to specific folders, and tracking progress through internal folder statuses like quality control and completion. Communication and revision notes are manually managed, with some use of metadata tagging and collections to track project status.
Issues with the Existing Workflow
Fragmented tools: Multiple platforms are used for ingesting, reviewing, editing, and delivery, causing operational inefficiencies.
Data management challenges: Large video files require reliable, fast, and secure transfers between companies in the U.S. and editors abroad.
Latency and upload speed concerns: Uncertainty about optimal data routing and server locations impacts performance, especially with geographically dispersed teams.
Limited version control: Current solutions lack robust versioning features, making revision tracking cumbersome.
Scalability concerns: As the team expands, managing dozens of seats and large volumes of data could become increasingly complex.
Manual status and notification workflows: Status changes and company feedback require manual tracking and communication, increasing the chance for delays or missed updates.
How Shade Would Change Their Workflow
Shade offers an integrated platform designed to unify the entire post production workflow—from camera ingest through editing, review, and delivery—into a single system. By creating dedicated drives per company within Shade, the company can streamline asset uploads, organization, and editor assignments. The platform’s metadata tagging and collections features enable structured project management and branded company spaces for review and feedback. Shade’s built-in quality control workflows and internal/external status updates simplify tracking and communication. Furthermore, Shade preserves snapshots in the background (even if not yet user-accessible), addressing versioning needs more robustly than traditional manual deletes or trash bins. Optimized server routing with Wasabi cloud storage ensures efficient data transfer tailored to their geographic set-up. This scalable solution supports the company’s growth from a few editors to dozens, maintaining performance and operational clarity.
Benefits
- Consolidated workflow: Single platform for ingest, editing, review, and delivery reduces friction and tool-switching.
- Improved data transfer speeds: Optimized server location choice (US West Coast with Wasabi) minimizes latency for remote editors.
- Enhanced project organization: Custom metadata tagging and collections allow clear folder hierarchies and company-specific branded spaces.
- Streamlined collaboration: Status updates and notes managed within the platform improve communication between companies and editors.
- Background snapshot preservation: Protects against data loss and facilitates version control, even if not yet user-facing.
- Scalable user management: Supports incremental onboarding of multiple editors while maintaining data and workflow integrity.
- Reduced manual overhead: Automated notifications tied to status changes (planned) will increase responsiveness and reduce missed tasks.
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