Back to Workflows
Online Coaching Company Streamlining Media with Cloud Storage
Company Situation
The company operates one of the largest coaching organizations in Asia with a global presence. Their team includes approximately 4,000 coaches managing extensive amounts of digital content, primarily video files and PDFs, used for training and educational purposes. Their content library is vast, spanning tens of terabytes, and distributed across multiple locations and formats.
Existing Workflow
Currently, the company stores their files using traditional cloud storage platforms like Dropbox and iCloud. However, the files are scattered, often mislabeled, and stored locally or across different cloud services. Searching for specific content, particularly within videos, requires manually reviewing videos due to poor or missing metadata. Team members often need to download files before use, slowing down collaboration and content access.
Issues with the Existing Workflow
Difficulty searching across large volumes of unorganized video and document files.
Time-consuming manual review of video content due to lack of proper labeling and indexing.
Inefficient file access requiring downloads, leading to delays and storage constraints.
High costs associated with traditional cloud storage services, especially when not all files are accessed frequently.
Limited collaborative features impacting real-time sharing and simultaneous editing.
How Shade Would Change Their Workflow
Shade offers an AI-powered cloud solution that indexes and tags all media and documents automatically, enabling powerful content-based search—even within video files. Instead of waiting for uploads or downloads, Shade mounts the cloud storage as a virtual external hard drive on users’ computers. This allows instant access to all files without local storage constraints. The platform also supports real-time access and sharing, making collaboration seamless. The AI capabilities include transcription and auto-tagging, reducing the time spent manually sorting through videos. Pricing is competitive with options to prepay for storage at discounted rates, providing cost savings over traditional cloud providers.
Benefits
- AI-driven indexing and search across video and document content for faster retrieval.
- Instant, real-time access to large file libraries without needing to download files locally.
- Automated transcription and tagging improve content discoverability.
- Mounts as a virtual external hard drive, integrating smoothly with existing editing and collaboration tools.
- Cost-effective storage pricing with options for prepaid discounts.
- Enhanced collaboration with simultaneous upload/download and sharing capabilities.
- Scalable solution suitable for large teams with extensive media assets.