Back to Workflows
Media Production Team Streamlining Asset Access with Frame.io
Company Situation
The company operates within the media production and creative services sector, managing a content and creative team alongside trusted external video editing partners. Their team includes marketing coordinators and senior leadership who require access to various media assets for campaigns and communications. The organization is scaling its operations and seeking a solution that can accommodate diverse users with varying technical skills, from video editors to marketing coordinators and executives.
Existing Workflow
Currently, the team stores and accesses their video assets across multiple decentralized platforms. Their workflow involves using Frame.io for review and approval of completed productions, physically shipping SSD drives to external editors, and maintaining a large RAID cold storage system connected locally for archival purposes. For photos and smaller video clips, they rely on Google Photos as a digital asset manager due to its user-friendly interface. Editing work is done off SSDs, but sharing and collaboration on large video files remain challenging.
Issues with the Existing Workflow
Decentralized Storage: Assets are scattered across Frame.io, multiple SSDs, RAID cold storage, and Google Photos, leading to fragmented access.
Limited Accessibility: Non-video editors and broader team members cannot easily access or search large video files, restricting collaboration and content reuse.
Inefficient Sharing: Physical shipment of drives to external partners slows down workflows and complicates version control.
Search Challenges: The dispersed nature of storage makes it difficult to locate specific assets quickly, especially legacy content stored offline.
Scalability Concerns: Existing solutions are either too complex or costly, limiting the ability to scale access across the growing team.
How Shade Would Change Their Workflow
Shade would centralize all video and media content into one accessible, cloud-based platform that integrates seamlessly with existing workflows. This would eliminate the need for physical drive shipments by enabling direct, secure sharing and collaboration online. Shade’s intuitive interface would allow all team members—including marketing coordinators, social media managers, external editors, and executives—to easily access, search, and utilize video assets and transcripts without requiring specialized editing skills. The solution supports scalable user access and simplifies management, enabling the team to efficiently grow without added complexity or cost. Additionally, Shade’s powerful search capabilities would drastically reduce the time spent locating legacy and current assets, streamlining content repurposing and project turnaround.
Benefits
- Centralized, cloud-based media library accessible to all team members
- Seamless collaboration and sharing with internal and external stakeholders
- Enhanced searchability across all assets, including legacy footage
- Reduced reliance on physical media shipments and local storage
- User-friendly interface suitable for non-technical users
- Scalable platform supporting team growth without prohibitive costs
- Improved content reuse and faster project execution
Technologies Used
Want to see how Shade can improve your workflow?
Book a Demo