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Media Production Team Creating Large-Scale Video
Company Situation
The company is a media production team within a larger organization that creates still images and video content, including large-scale video projects such as live event recordings. Their content development team is relatively small, with a handful of primary users actively working on video editing and content creation. The team handles substantial data volumes, with active projects often involving multi-terabyte video files and an archive spanning around 20 terabytes. Their workflow supports both internal staff and external freelancers contributing content.
Existing Workflow
Currently, the team relies heavily on a traditional on-premises file server for storing active video files, which requires users to be physically present in the office to access and edit large media files. Mainstream file storage is managed through SharePoint, which is used for general files but is inadequate for large video workflows. The archive is maintained in Azure Blob Storage but without direct user access. File transfers and sharing with freelancers are handled by issuing full user accounts, and data exchange is cumbersome, often involving USB drives or VPN transfers.
Issues with the Existing Workflow
Large video files (up to half a terabyte per raw file) are too big for SharePoint and existing cloud storage, making remote editing impossible.
Users are tied to the office due to file server limitations, preventing real-time editing in the field during live events.
File transfers are slow and inefficient, often requiring days to move raw footage from event sites to the office for editing.
Sharing content with freelancers is complicated and insecure, as it requires granting full user accounts with broad access.
The review and approval process is informal and handled by email, lacking a streamlined collaborative workflow.
The current setup wastes valuable creative time due to cumbersome file management and inefficient workflows.
How Shade Would Change Their Workflow
Shade provides a cloud-native content workflow platform designed for high-bandwidth media files. By replacing the legacy file server and SharePoint-based video storage with Shade, the team can:
- Enable remote editing directly on large video files without the need to download or be onsite, supporting real-time workflows at live events.
- Centralize active project files and new content in a secure, scalable cloud environment optimized for media workflows.
- Simplify and secure file exchange with freelancers through web-based drop zones that do not require full user accounts.
- Introduce an integrated system for review and approval, reducing reliance on email and ad hoc communication.
- Reduce dependence on VPN and physical file transfers, accelerating project turnaround times and increasing creative productivity.
Benefits
- Remote Access: Editors can work from anywhere, including on-site at live events, significantly speeding up content production.
- Optimized for Large Files: Handles multi-terabyte video files efficiently, overcoming limitations of traditional cloud storage solutions.
- Secure Freelancer Collaboration: Allows external contributors to upload files securely without granting broad user access.
- Improved Workflow Efficiency: Streamlines review and approval processes, saving time and reducing errors.
- Scalable Cloud Storage: Archives older content seamlessly while keeping active projects accessible and manageable.
- Increased Productivity: Frees creative teams from technical bottlenecks, enabling greater focus on content creation.
Technologies Used
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