Back to Workflows
Media Production Company Streamlining Storage with Dropbox and Drives
Company Situation
The company operates within the professional media production industry, specializing in video and photo content creation. Their team size ranges from 5 to 15 members, with all creative and editing work performed in-house. The company has been established for several decades and manages a large volume of high-resolution media files generated during shoots.
Existing Workflow
Currently, the company relies heavily on Dropbox as their primary cloud storage solution, storing approximately 50 terabytes of raw and edited media files. The workflow involves uploading raw footage and photos to Dropbox immediately after shoots. Editors and video professionals then download these large files locally for editing before re-uploading the finished content back to Dropbox. Additionally, backup copies are maintained on external hard drives located offsite.
Issues with the Existing Workflow
File Accessibility: Team members experience difficulty locating the correct files within Dropbox due to poor organization and file redundancy.
Large File Handling: Transferring very large media files back and forth results in delays and inefficiencies.
Data Redundancy: The company faces significant data duplication, inflating storage needs and costs.
Backup Complexity: Managing backups via external hard drives is cumbersome, especially when physical media must be shipped between locations.
Scalability Concerns: The existing system creates challenges for scaling team collaboration and managing storage more cost-effectively.
How Shade Would Change Their Workflow
Shade offers a hybrid cloud and on-premises storage solution tailored to media production workflows. By replacing Dropbox with Shade, the company could:
- Centralize storage on a dedicated server located at the decision-maker’s premises, improving file accessibility and reducing reliance on external hard drives.
- Enable seamless streaming and editing of large media files directly from the server, eliminating the need to download/upload large data sets repeatedly.
- Utilize Shade’s data deduplication technology to significantly reduce redundant files, optimizing storage use and lowering costs.
- Benefit from Shade’s free data migration service, allowing effortless transfer of existing files from Dropbox without burdening the internal team.
- Facilitate smoother collaboration among the in-house team with a scalable user license model aligned with their team size.
Benefits
- Enhanced file accessibility with centralized, easily searchable storage
- Reduced data redundancy and storage costs through deduplication
- Streamlined editing workflow by enabling direct media access without downloads
- Simplified backup and disaster recovery with on-premises server solution
- Free migration of existing data minimizing transition effort
- Scalable user management for current and future team sizes
Technologies Used
Want to see how Shade can improve your workflow?
Book a Demo