Back to Workflows
Media Production Company Consolidating Lacie Drives and Frame.io
Company Situation
The company operates within the media production space, managing a small team of around seven producers along with a few freelancers, including a primarily remote editor. Their work environment is hybrid, with most team members onsite but also some traveling and working remotely. The team’s workflow requires frequent collaboration and media sharing across multiple locations.
Existing Workflow
Currently, the team relies heavily on physical hard drives (Lacie drives) and personal drives for storing and sharing media files. They have not adopted a centralized storage system like a SAN (Storage Area Network) and have only experimented with cloud-based review tools such as Frame.io and the review features within Monday.com. These tools are primarily used for feedback and review rather than active project collaboration or media management. The company has considered cloud storage options like LucidLink but has yet to fully integrate any cloud-based active work platform.
Issues with the Existing Workflow
Dependence on physical drives leads to difficulties in real-time collaboration, especially with remote team members.
Lack of a centralized cloud solution for active project work creates inefficiencies and potential version control issues.
Review and feedback processes are fragmented across different tools, with limited integration into the active editing workflow.
The team is hesitant to invest in expensive on-premise SAN infrastructure but wants to move beyond personal drives.
How Shade Would Change Their Workflow
Shade offers a unified cloud platform that combines media ingestion, storage, review, and delivery in one system. It mimics familiar folder-based interfaces like Google Drive or OneDrive, making adoption straightforward. The platform supports active media collaboration with features such as:
- Full-featured video playback accessible on any device (desktop, browser, mobile) for seamless remote access.
- In-depth review tools allowing timeline-based comments and tagging team members for precise feedback notifications.
- Customizable metadata fields to track key project details like shot types, scene descriptions, approval status, and versioning.
- Automatic transcription and dialogue extraction that can be exported for editing workflows, enhancing searchability and accessibility of footage.
- Duplicate asset detection to help maintain clean and organized media libraries.
By consolidating multiple tools into one platform, Shade enables the team to skip costly on-prem SAN investments while optimizing remote and onsite collaboration effectively.
Benefits
- Streamlined active media collaboration across distributed teams.
- Reduced reliance on physical hard drives and fragmented review tools.
- Enhanced version control and project metadata management.
- Improved accessibility with device-agnostic playback and editing support.
- Time savings from integrated transcription and metadata features.
- Scalable cloud infrastructure that supports hybrid work environments without large upfront investments.
Technologies Used
Want to see how Shade can improve your workflow?
Book a Demo