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Media Production Company Consolidating Frame.io and Monday.com
Company Situation
The company operates within the media production industry, managing multiple celebrity companies and their associated business ventures. Their team consists of producers and editors working collaboratively on large video projects, handling vast amounts of high-resolution footage. The scale of their operations involves managing terabytes of video data and coordinating across various creative and administrative teams.
Existing Workflow
Their current workflow revolves around a combination of physical and digital tools. They use a physical server infrastructure (Studio Network Solutions) to store and manage raw footage, leveraging its 10-gigabit network for high-speed local uploads. Editors remotely access proxies generated automatically on this server to work on projects. For project management, they utilize Monday.com integrated with automation tools like Make.com, connecting Frame.io for deliverables, Gmail, and Google Calendar. Frame.io acts as the primary cloud platform for company delivery, while their internal storage and editing pipeline depend heavily on the physical server.
Issues with the Existing Workflow
Cost of Cloud Storage: Frame.io’s cloud storage is expensive, making it less viable for long-term or large-scale storage needs.
Upload Speed Tradeoffs: While the on-premise server allows ultra-fast footage uploads directly after shoots, cloud-based solutions introduce latency and slower upload speeds.
User Licensing Model: Frame.io charges per user seat, including editors who primarily upload footage but do not utilize the full software features. This leads to inflated licensing costs for roles with limited interaction.
Server Access Latency: Despite fiber optic connections, remote editors experience latency and slower performance when accessing footage from the physical server.
Storage Scalability: The server currently holds about 80 terabytes of data and requires periodic offloading to external drives to manage capacity.
Fragmented Systems: Multiple tools and integrations create complexity, and there is a desire to unify storage and workflow under a more streamlined platform.
How Shade Would Change Their Workflow
Shade offers a cloud-native platform designed to unify digital asset management and workflow automation while addressing the cost and latency challenges faced by the company. By consolidating the on-premise server and Frame.io into Shade, the company can:
- Reduce dependency on expensive cloud storage by leveraging Shade’s efficient storage architecture.
- Maintain fast upload and proxy generation workflows optimized for remote collaboration.
- Benefit from a more flexible user licensing model, eliminating unnecessary per-user costs for editors handling bulk uploads.
- Integrate Shade’s API with existing project management and communication tools to create seamless automations and centralized control.
- Enable scalable storage that grows with the company’s needs without manual offloading.
- Improve asset searchability and tagging capabilities through Shade’s advanced metadata management.
Benefits
- Significant reduction in cloud storage costs compared to competitors.
- Streamlined workflow by replacing multiple disconnected tools with a single platform.
- Improved remote editing performance with optimized proxy handling and cloud access.
- Flexible and cost-effective user licensing tailored to actual software usage.
- Scalable, centralized storage that eliminates the need for manual archiving.
- Enhanced integration possibilities via robust API support for custom automations.
Technologies Used
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