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Live Event Production Company Consolidating Backblaze and Google Drive
Company Situation
The company operates in the live event production industry, specializing in corporate events. Their team is fully remote and relatively small, which allows for nimble decision-making and quick adoption of new tools. They manage both production-phase content and post-event deliverables, aiming to provide seamless access to event recordings and related media to their companies.
Existing Workflow
Currently, the company stores all event media files initially on SSDs that are transferred to a local NAS system. From there, content is synced to Backblaze for offsite cold storage backup. Remote editors collaborate by sharing project files through Google Drive during the editing process. After projects close, physical drives are shipped to companies for final delivery. The company lacks a unified system for asset management, review, and approval, relying on multiple disconnected tools for storage, sharing, and collaboration.
Issues with the Existing Workflow
Reliance on physical drives for company delivery causes delays and inefficiencies.
Remote collaboration is fragmented, using Google Drive for file sharing without integrated asset management or tagging capabilities.
Offsite backup on Backblaze is separate from active workflows, creating silos of data and additional steps.
Increasing company demand for online access to post-production content is difficult to meet with current processes.
No centralized platform for review and approval, making feedback loops less efficient.
How Shade Would Change Their Workflow
Shade offers a unified platform that combines media asset management, file storage, and review and approval workflows into a single interface accessible via web, desktop app, or virtual drive. By replacing disparate systems with Shade, the company could:
- Store and organize media assets in the cloud with customizable drives and folder hierarchies.
- Enable remote editors to access and collaborate on content seamlessly without relying on Google Drive or physical NAS syncing.
- Provide companies with secure, online access to event recordings and deliverables, eliminating the need for shipping physical drives.
- Streamline the review process by allowing companies to comment and approve content directly within the platform.
- Maintain integration with cold storage solutions for backup while centralizing active project workflows.
Benefits
- Centralized, cloud-based asset management reduces data silos and simplifies file organization.
- Enhanced remote collaboration with real-time access to media across distributed teams.
- Faster, more efficient company delivery via online portals instead of physical media shipments.
- Improved review and approval cycles with built-in communication tools.
- Flexibility to continue using existing cold storage backup while modernizing active workflows.
- Scalability for future growth and increasing company demands for digital asset availability.