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Internal Media Team Streamlining Hybrid Production with Frame.io
Company Situation
The company is an internal content production team operating within the media production industry. Their team consists of producers, shooters, and editors working across multiple locations with a hybrid remote setup. They manage a wide range of camera equipment from cinema-grade cameras to action cams and 360-degree cameras, capturing diverse content for their projects. The team is currently undergoing a significant operational transition, moving from a large on-premises office and infrastructure to a fully remote cloud-based workflow.
Existing Workflow
Currently, the team operates with an on-premises server setup where producers and shooters offload footage directly to the server via LAN at the office. Editors work remotely from home, accessing the server directly or syncing footage using Resilio Sync to keep local SSDs up to date. Producers do not sync files but simply offload content to the server. For post-production collaboration, they use Frame.io for review, Monday.com for project management, Hightail for large file transfers, and Parsec for remote desktop access to on-prem machines. Audio and video are recorded using a variety of equipment, with some complexity in syncing separate audio systems.
Issues with the Existing Workflow
The imminent downsizing and relocation of their office space means the existing on-premises infrastructure will be decommissioned, forcing the team to pivot quickly to a fully remote, cloud-based model. This poses several challenges:
The loss of direct server access disrupts their primary ingest and editing workflow.
Resilio Sync and other LAN-dependent tools will no longer function effectively.
Managing large and diverse media files remotely increases complexity and risks inefficiencies.
Maintaining smooth collaboration and file syncing among producers, editors, and remote team members is uncertain.
How Shade Would Change Their Workflow
Shade offers a cloud-native media workflow platform that would enable the team to transition seamlessly from on-premises infrastructure to a fully remote environment. By leveraging Shade’s integrated cloud tools, the company can:
- Eliminate dependency on local servers and LAN-based syncing tools.
- Provide secure, scalable cloud storage and media asset management accessible from anywhere.
- Streamline ingest, editing, review, and delivery workflows in one unified platform.
- Maintain tight synchronization of media and metadata across distributed teams without manual sync processes.
- Support complex audio-video sync workflows natively in the cloud.
Benefits
- Rapid and smooth transition to fully remote, cloud-based workflows.
- Reduced infrastructure and maintenance costs by eliminating on-prem servers.
- Improved collaboration and real-time media access for remote editors and producers.
- Enhanced media asset security and version control in the cloud.
- Simplified management of diverse camera and audio formats in one platform.
- Continued use of existing project management and review tools integrated with Shade.
Technologies Used
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