Back to Workflows
Home Building Company Consolidating Box and Frame.io
Company Situation
The company is part of a centralized creative agency serving multiple divisions of a large home building company across the country. The team recently expanded its offerings to include video production but is still relatively small—starting with about three people managing media workflows and now growing to five or six. Their creative operations are distributed, requiring coordination and media sharing among multiple contributors.
Existing Workflow
The team currently relies on Box as their enterprise cloud storage solution for managing creative assets, including video files. For video review and approval, they use Frame.io. Raw media files are stored locally on individual hard drives, requiring manual syncing among team members after shoots. This setup involves juggling local storage and cloud assets, with multiple platforms in use for different aspects of asset management and collaboration. The company is in the process of migrating to Adobe Experience Manager (AEM) for media management, which may disrupt the current workflow.
Issues with the Existing Workflow
Box’s platform has limitations for video workflows, particularly in syncing and local editing access.
Managing raw video media on local hard drives leads to logistical challenges, including the need to buy more drives as the team grows.
Manual syncing of large raw files among multiple users is time-consuming and inefficient.
The impending migration to AEM poses uncertainty, as AEM lacks desktop sync capabilities and may force the creative team off Box.
Use of multiple disconnected tools (Box for storage, Frame.io for review) complicates the workflow and increases costs.
Over-reliance on contractors’ hard drives and inconsistent file organization created a disorganized media environment before the company’s arrival.
How Shade Would Change Their Workflow
Shade consolidates storage, review, and collaboration into a single platform tailored for video workflows. It provides cloud-native file streaming with local drive mounting, enabling users to access only the portions of media they need without downloading entire raw files. This eliminates the need for extensive local storage and manual syncing. Shade’s built-in review tools replace Frame.io, allowing in-platform commenting, versioning, and sharing with external stakeholders via simple links. AI-powered metadata and tagging streamline asset organization and searchability, enabling the team to quickly find specific shots or types of footage. Shade’s compatibility with existing cloud storage and its ability to integrate into editorial workflows future-proofs the team against disruptions from platform migrations like the switch to AEM.
Benefits
- Centralized, all-in-one platform for storage, review, and collaboration
- Eliminates manual syncing and reduces dependency on local hard drives
- Cloud-native file streaming and local mounting improve editing efficiency
- AI-powered metadata tagging enhances search and categorization of assets
- Simplifies sharing and review with external partners through link-based access
- Reduces tool sprawl by consolidating Frame.io and Box functionalities
- Future-proofs creative workflows amid enterprise platform migrations
Technologies Used
Want to see how Shade can improve your workflow?
Book a Demo