Back to Workflows
Higher Education Company Consolidating Google Drive and Adobe Premiere
Company Situation
The company manages a media production team within a higher education institution focused on producing online lectures for engineering courses. Their hybrid team records primarily in-studio and operates on a flexible schedule, with some team members working remotely. The team includes producers, editors (both in-office and remote), and utilizes substantial local storage to manage large video files.
Existing Workflow
Currently, the team uses a single Google Drive account with a shared login for file storage and collaboration. Each team member maintains local 4TB drives—internal or external—that sync with Google Drive. Editors mirror files locally for faster access, and producers work with external drives connected to their laptops. The team attempts to use Google Drive’s streaming feature but experiences difficulties integrating it smoothly with video editing software like Adobe Premiere.
Issues with the Existing Workflow
Shared login credentials cause security concerns and lack of accountability since there is no audit trail or clear record of who accessed or modified files.
Syncing problems are frequent, with some computers stopping synchronization unexpectedly, requiring manual file uploads and version verification.
Google Drive’s streaming feature is unreliable and causes crashes in editing applications, impacting productivity.
The current system is not optimized for large media files or collaborative video workflows, leading to inefficiencies and risk of data loss when files are deleted inadvertently.
Managing external drives alongside Google Drive syncing requires manual intervention, complicating workflows and adding friction.
How Shade Would Change Their Workflow
Shade provides a media-specific file management and syncing solution that integrates seamlessly with video editing tools. Instead of a generic cloud drive, Shade mounts as a local hard drive, enabling direct access to media files without the need to download entire projects upfront. The platform supports both streaming and offline caching of files, allowing editors to work flexibly depending on their internet connection. Shade’s system also features detailed user access control and file activity tracking, improving security and accountability. Media asset management capabilities such as searchable transcripts, metadata tagging, and review/approval workflows make it easier to organize, find, and collaborate on content.
Benefits
- Robust syncing designed specifically for large media files and collaborative editing.
- User-level access controls and audit logs enhance security and accountability.
- Local drive mounting allows direct editing in Adobe Premiere and other tools without file duplication or crashes.
- Flexible offline caching supports remote and on-site workflows with variable internet speeds.
- Advanced search via transcripts and metadata improves media asset management and retrieval.
- Streamlined review and approval workflows built into the platform.
- Reduces risk of accidental deletion or file version confusion inherent in shared login setups.
Industry
Want to see how Shade can improve your workflow?
Book a Demo