Back to Workflows
Financial Services Company Consolidating Box and NAS
Company Situation
The company is a video marketing team within a mid-sized financial services organization, consisting of a small, distributed group of creatives working remotely across multiple locations. The team is responsible for producing a growing volume of video content to support marketing initiatives. They operate in a hybrid work environment where collaboration happens primarily online, with limited in-person interaction.
Existing Workflow
The team currently uses Box as their primary file storage and sharing solution for all company operations, including video projects. They receive large volumes of raw footage from external videographers and manage edits and deliverables across team members remotely. Due to the nature of their organization, all data must comply with strict security and compliance requirements. They rely on local downloads and manual file sharing methods to distribute video assets internally.
Issues with the Existing Workflow
Box is a general-purpose file storage platform, not optimized for video production workflows, leading to difficulties in sourcing footage and managing project file architecture.
File permissions and folder structures on Box create bottlenecks and complexity for video collaboration.
The team struggles with coordinating large video files and versions remotely, often having to manually prepare and share files for colleagues to work on.
Considering traditional on-premises NAS (Network-Attached Storage) or RAID hardware solutions is challenging due to the high cost, IT approval hurdles, and security concerns inherent in a finance company environment.
Vendor security compliance is a significant barrier; any external software or services must pass rigorous security assessments and documentation requirements.
How Shade Would Change Their Workflow
Shade offers a cloud-native NAS experience tailored specifically for video production teams. By replacing Box with Shade, the marketing video team can:
- Access and collaborate on large video files in a familiar drive-like interface optimized for media workflows, reducing friction in file management.
- Share projects and footage with colleagues via simple links, eliminating the need for manual file preparation and downloads.
- Avoid the need for costly hardware investments or complex IT approvals by leveraging a fully cloud-based solution that meets enterprise-grade security standards (including SOC 2 Type 2 compliance).
- Streamline collaboration among remotely distributed team members, improving efficiency and reducing delays in project timelines.
- Navigate vendor security requirements more smoothly due to Shade’s established security certifications and experience with trust assessments.
Benefits
- Simplified video file management with a cloud NAS experience optimized for production workflows.
- Enhanced remote collaboration with seamless sharing and version control.
- Reduced reliance on physical hardware and associated IT procurement challenges.
- Enterprise-grade security compliance to meet stringent financial industry standards.
- Scalable storage solution accommodating increasing video content demands.
- Increased team productivity and faster project turnaround times.
Technologies Used
Want to see how Shade can improve your workflow?
Book a Demo