Back to Workflows
Event Media Production Company Consolidating Calendly and Dubsado
Company Situation
The company operates in the event media production industry, focusing heavily on large-scale wedding videography. Their team manages hundreds of projects annually within a condensed time frame, aiming to scale significantly in the near future. The operation involves coordinating a large network of contractors and internal staff across various roles.
Existing Workflow
Currently, the company uses a patchwork of tools to manage their business operations, including Calendly for scheduling, Dubsado for company management, Google Sheets for data tracking, Gmail for communication, Acquire for project management, and Zapier to integrate these systems. Contractors receive assignments based on manual matching, and internal teams handle scheduling and communication separately.
Issues with the Existing Workflow
Despite leveraging multiple software platforms, the company faces significant communication breakdowns and inefficiencies due to the fragmented nature of their tech stack. They spend a substantial amount annually on software licensing alone. Additionally, the scheduling process is time-consuming and requires a full-time employee dedicated solely to managing bookings and assignments. The lack of an integrated system leads to redundant work, information silos, and hindered scalability.
How Shade Would Change Their Workflow
Shade offers an all-in-one platform that provides real-time synchronization between apps, streamlining media upload, access, and project management in one centralized environment. By adopting Shade, the company could consolidate their disparate tools into a single solution, enabling seamless scheduling, assignment distribution, and communication with their contractor network. This centralized approach would facilitate better training tracking, tiered contractor matching based on experience and location, and automated gig assignments, akin to an "Uber-style" gig economy model for event shooters.
Benefits
- Significant reduction in software licensing costs by replacing multiple platforms
- Elimination or reduction of manual scheduling and communication overhead
- Real-time sync of media and project data across teams and contractors
- Enhanced scalability by automating contractor matching and assignment processes
- Improved contractor training and tier management through integrated modules
- Streamlined, centralized workflow reducing communication gaps and data silos