Back to Workflows
Creative Services Company Consolidating Dropbox and Google Workspace
Company Situation
The company is a full-service creative agency with a medium-sized team of around 50 members. Their workforce is globally distributed, with team members working across multiple continents. The agency handles a broad variety of design and media projects, including graphic design, video production, and multimedia content creation, serving diverse companies.
Existing Workflow
Currently, the agency relies heavily on Dropbox for storing and sharing their design and media assets. Their design team uses Adobe Creative Suite applications such as Photoshop, Illustrator, InDesign, and video editing tools like After Effects and Final Cut Pro. The agency also uses Google Workspace for administrative and accounts management. Media files and projects are stored in Dropbox folders, which synchronize across their worldwide teams, allowing real-time access to updated content.
Issues with the Existing Workflow
The agency faces significant challenges managing large volumes of data, currently exceeding 50 terabytes in Dropbox storage. While Dropbox supports their distributed team, the size of video and photo shoot files creates performance bottlenecks. File organization becomes cumbersome over time, making it difficult for non-design team members, such as project managers, to locate specific assets efficiently. Tagging and folder hierarchies help but do not fully resolve the problem of lost or hard-to-find content. Additionally, the agency desires a unified platform to streamline workflows across design, video, and administrative teams.
How Shade Would Change Their Workflow
Shade offers an all-in-one platform that supports full file types beyond media, including design files, videos, documents, and presentations. Its advanced tagging and search functionalities address the company’s core pain points by making asset retrieval faster and more intuitive for all team members, regardless of their technical background. Shade enables seamless cloud synchronization and simultaneous work across global teams without the need to juggle multiple platforms for ingest, post-production, and delivery. The platform’s ease of use and strong organizational tools would simplify change management during implementation and improve collaboration between creative and administrative teams.
Benefits
- Centralized storage for all file types, reducing reliance on multiple tools
- Enhanced search and tagging capabilities to quickly locate files and assets
- Improved cloud synchronization for large media files, enhancing team collaboration
- Streamlined workflows from content ingest through post-production and delivery
- Simplified file organization benefiting both creative and non-creative team members
- Scalable storage solution that can handle large data volumes efficiently
- Support for global, distributed teams working in real-time
Technologies Used
Want to see how Shade can improve your workflow?
Book a Demo