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Creative Agency Streamlining Distributed Video Production with Frame and Okta
Company Situation
The company operates in the creative media and marketing services industry, serving as a design partner and content creator. Their team includes internal marketing professionals with video production skills and outsourced editors located across multiple regions. The workflow is distributed, with some team members remote and others working in various offices. The team is relatively small but handles frequent content creation and marketing asset production.
Existing Workflow
Currently, the company's media assets are stored mostly on individual laptops and external drives, with some files uploaded to a cloud-based platform provided by a major software vendor. They shoot primarily using Sony cameras with lightweight log formats and rely on proxy files for editing. There is no formal archival or on-premises storage solution; files are often scattered across drives. Collaboration with remote editors is managed through their existing cloud platform, which has limited capacity and functionality. Their output is mostly optimized for social media, not high-resolution deliverables.
Issues with the Existing Workflow
High costs and limited flexibility with the current cloud platform, which is owned by a large software company the company prefers to minimize spending with.
Lack of integrated security features such as single sign-on (SSO) and SCIM for team management, complicating access control and user provisioning.
Absence of a centralized, scalable storage solution leading to asset sprawl and cumbersome management.
Difficulty controlling access to sensitive or embargoed content, increasing risk of leaks or unauthorized sharing.
No formal archival process, resulting in potential data loss or inefficiencies.
VPN maintenance is undesirable, and the company prefers a cloud-native approach.
Limited integration with their identity provider (Okta), causing inconsistent user experience.
How Shade Would Change Their Workflow
Shade offers a secure, scalable cloud platform designed for creative teams that integrates smoothly with existing identity management systems like Okta, enabling SSO and SCIM. By replacing the current solution with Shade, the company can centralize all media asset storage and collaboration, reducing reliance on external drives and laptops. Shade’s platform supports secure sharing and granular permission controls, ensuring that embargoed or confidential content remains tightly controlled. The solution also eliminates the need for VPNs and expensive file servers by providing cloud-native storage optimized for creative workflows. This enables seamless review, annotation, and feedback cycles across internal and remote teams, improving efficiency and reducing costs.
Benefits
- Significant cost savings by avoiding expensive cloud platform licenses and on-prem storage hardware.
- Enhanced security with SSO, SCIM, and granular access controls integrated with Okta.
- Centralized, cloud-native media asset management eliminating asset sprawl.
- Improved collaboration and review processes across distributed teams and outsourced editors.
- Reduced risk of unauthorized access or leaks of sensitive content.
- Streamlined workflows with proxy file editing and cloud rendering potential.
- Elimination of VPN dependencies for remote access.