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Construction Multimedia Team Streamlining OneDrive and NAS Storage
Company Situation
The company is a multimedia team within a large construction and civil engineering organization. Their team currently consists of two full-time multimedia specialists, with plans to expand by adding new members. They regularly manage visual content from multiple job sites and events, creating various video projects and internal communications for a growing enterprise with multiple subsidiaries.
Existing Workflow
Their current workflow involves visiting job sites and events to capture large volumes of footage and photographs—typically between 50 to 100 GB per site—multiple times a month. The team stores raw and edited files locally on laptops and external hard drives, then uploads these assets to OneDrive for sharing and backup. Additionally, they use a Network-Attached Storage (NAS) system provided by their IT department as a final backup repository. This storage has accumulated approximately 24 terabytes of data, including footage from over a decade. Collaboration and retrieval rely heavily on personal memory and informal communications between team members.
Issues with the Existing Workflow
Fragmented Storage: Assets are spread across local drives, OneDrive, external hard drives, and NAS, leading to siloed content.
Inefficient Search: Finding specific clips or photos depends on memory or manual outreach, which is time-consuming and error-prone.
Scalability Challenges: As the team grows and project volume increases, adding more drives and manual processes is not sustainable.
Collaboration Difficulties: Sharing footage and coordinating on projects require cumbersome file transfers and informal communication.
Storage Overload: Managing tens of terabytes of data without a centralized system risks data loss and inefficiencies.
How Shade Would Change Their Workflow
Shade would centralize all multimedia assets in a single, searchable digital asset management platform. By ingesting the vast library of footage and photos, Shade enables the team to quickly locate specific clips using metadata, tags, and smart search features—removing reliance on memory. The platform facilitates seamless collaboration by allowing multiple users to access, comment, and share assets from anywhere without juggling multiple storage devices. Shade also supports scalable growth by eliminating the need for additional physical storage and streamlining backup workflows.
Benefits
- Centralized repository for all multimedia content
- Powerful search capabilities to find footage by keywords, tags, or metadata
- Improved team collaboration with shared access and project organization
- Reduced time spent locating and curating clips for projects or internal communications
- Scalable solution that grows with the team without extra hardware costs
- Enhanced data security and backup management through a unified platform