Back to Workflows
Construction Firm Streamlining Multimedia Storage with OneDrive and NAS
Company Situation
The company is a large construction company with multiple subsidiaries including civil engineering and other related sectors. Their multimedia team consists primarily of two specialists who manage extensive video and photo content captured from various job sites and corporate events. The team is growing, with plans to onboard additional members to support their increasing workload and content volume.
Existing Workflow
The team typically visits job sites one to three times per month and captures large volumes of footage, ranging between 50 to 100 GB per site. They create project-specific videos and internal update videos by manually searching through their extensive library of clips, often relying on memory to locate relevant content. Their current storage and collaboration setup includes local hard drives, OneDrive for sharing and backup, external drives for temporary storage, and a network-attached storage (NAS) system maintained by IT as the ultimate archive. Their total media library exceeds 24 terabytes, with 10 to 15 terabytes of relatively recent footage.
Issues with the Existing Workflow
The team faces significant challenges in managing and retrieving their vast media assets efficiently:
Searching for specific clips is memory-dependent and time-consuming, often involving back-and-forth communication between team members.
The reliance on multiple storage locations leads to fragmented asset management.
Physical storage limitations and manual file organization create bottlenecks and increase the risk of lost or overlooked content.
As the team expands, the current workflow does not scale well, creating collaboration challenges.
Executive leadership has begun questioning the accessibility and management of media assets, adding pressure to find a more reliable and searchable solution.
How Shade Would Change Their Workflow
Implementing Shade would centralize the team’s multimedia assets into a single, searchable platform that supports collaborative workflows. Shade’s advanced metadata tagging and intelligent search capabilities would eliminate dependence on memory, enabling team members to quickly locate relevant clips across all projects. This would reduce the need for multiple external drives and simplify backup processes by providing a unified digital asset management solution. Shade would also facilitate onboarding new team members by providing easy access to the entire media library without extensive manual guidance.
Benefits
- Centralized storage and streamlined asset management across projects and teams
- Powerful search functionality to locate clips quickly using metadata rather than memory
- Improved collaboration with easy sharing and access controls
- Scalable solution to accommodate team growth and increasing media volume
- Reduced reliance on physical drives and fragmented storage systems
- Enhanced accountability and transparency for leadership with organized media archives