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Academic Institution Streamlining Media Production with OneDrive and SharePoint
Company Situation
The company is an academic institution with a technical services team supporting multiple courses, including a multimedia journalism program. Their team functions as a faculty resource, supporting both students and faculty members across various departments involved in media production and digital content creation. Their workflows involve managing video and multimedia assets for teaching and learning purposes, with a focus on providing students hands-on experience with modern media production tools.
Existing Workflow
Currently, the institution relies heavily on OneDrive and SharePoint for storage and sharing of video content and media assets. Students and faculty members use these platforms to upload, download, and access files related to their coursework and projects. Additionally, there is some use of physical hard drives to move large media files between users and systems. The multimedia journalism team also has an aging asset management system (Avid Airspeed) nearing end of life, adding urgency to find a new solution. The workflows involve manual data transfers and limited integration with media asset management (MAM) systems.
Issues with the Existing Workflow
OneDrive and SharePoint are not optimized for video workflows, leading to clunky upload and download experiences.
Data transfer and streaming issues are common, causing frustration for both students and faculty.
Storage limitations and corruption issues arise when using OneDrive for large media files.
A lack of a centralized, media-friendly storage and access system creates operational difficulties during teaching sessions.
Support tickets related to these issues are frequent, but problems remain unresolved.
The existing legacy systems do not adequately support creative video teams or modern media workflows.
The multimedia journalism team’s aging MAM system is no longer sustainable, and there is no clear alternative yet.
The broader institution lacks a unified plan for expanding media asset management beyond the initial multimedia journalism use case.
How Shade Would Change Their Workflow
Shade provides a platform specifically designed for creative video teams, integrating search, access, and secure sharing of media assets in a way that supports modern media workflows. By replacing OneDrive and SharePoint with Shade’s solution, the institution can:
- Streamline video uploads, downloads, and streaming with a system built for media.
- Reduce reliance on physical hard drives and manual data transfer.
- Enable centralized media storage accessible across the institution with robust proxy creation and playback features.
- Simplify integration with existing or new MAM systems, supporting both on-site and cloud-based workflows.
- Phase the rollout starting with the multimedia journalism team to validate the solution before wider adoption.
- Decrease operational support burden by reducing storage-related issues and support tickets.
- Empower students and faculty with tools aligned with industry standards, enhancing teaching and learning outcomes.
Benefits
- Improved media upload/download speed and reliability
- Centralized, scalable media storage tailored for video workflows
- Enhanced streaming and proxy playback capabilities
- Reduced data corruption and file loss
- Decreased support tickets and operational overhead
- Better alignment with industry-standard media production tools
- Flexible phased implementation starting with a pilot program
- Future-proofing media asset management across the institution
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